The University of British Columbia shall be hereafter referred to as “UBC”.
The Alma Mater Society of the University of British Columbia Vancouver shall be hereafter referred to as “the AMS”.
The Student Administrative Commission of the AMS shall hereafter be referred to as “SAC”.
ARTICLE 1: NAME
THE NAME OF THIS ORGANIZATION SHALL BE:
“The AMS Bicycle Co-op”, hereafter referred to as “the Co-op”.
ARTICLE 2: PURPOSE
2.1 The primary purpose of the Co-op is to encourage more people to use bicycles as their primary mode of transportation at UBC and for commuting to UBC. Bicycling as transportation has many benefits such as physical fitness, low cost, lower environmental impact, and versatility when compared with alternatives such as driving cars or taking public transit. A greater cycling mode-share would be beneficial to the individual cyclists and to the community as a whole.
2.2 The secondary purpose of the Co-op is to make bicycles a lasting resource that is not used as a disposable commodity. This reduces waste, enhances cyclists’ appreciation for their bicycle, and promotes self-empowerment.
2.3 In order to meet these goals, the Co-op will:
a) Provide members with access to a fleet of bicycles for on-campus use.
b) Provide an affordable bicycle repair services, bike maintenance, instruction, and refurbished bicycles to the UBC community.
c) Provide members and the community with access to information and resources.
d) Through social events, bring together diverse cyclists to share experience, insights and opinions about transportation.
e) Provide a positive space for women, queer and transgender folk who are typically under-represented in the cycling community.
ARTICLE 3: DESCRIPTION OF ACTIVITIES
3.1 The Co-op will organize and manage a community bike fleet which will have no fee and which will be maintained by volunteer labour.
3.2. The Co-op will be financially self-sustaining, through membership dues, income from bike repairs, income from used bike sales, donations, other university funding, and/or outside grants.
3.3 The Co-op will primarily operate on a volunteer basis and use volunteerism as a tool for training members in a collaborative manner.
3.4 The Co-op will maintain a retail operation called the Bike Kitchen to sell used bikes and bike components, repair bikes, and provide a space and instruction for customers to repair their own bikes. The Bike Kitchen will be staffed by paid employees and
managed internally by a manager. Profits from the Bike Kitchen will be used to fund other Co-op activities.
3.5 The Co-op will maintain a workshop suitable for repairing and assembling bicycles. This workshop will make use of the Bike Kitchen work space after their working hours.
3.6 The Co-op will make active introspection efforts to ensure that a positive space is upheld and that no persons are excluded from Co-op activities due to race, gender, age or sexual orientation.
ARTICLE 4: CATEGORY
The AMS Bicycle Co-op is a Recreational, Political/Social Action, and Community Service club.
ARTICLE 5: MEMBERSHIP
THE MEMBERSHIP OF THIS ORGANIZATION SHALL COMPRISE OF:
5.1 Regular Members shall be those members who are Active Members of the AMS as defined in the AMS bylaws and who pay a Co-op membership fee.
5.2 Associate Members shall be those members who are not Regular Members but who pay a membership fee. They can be UBC alumni, research fellows, faculty members, staff, non-UBC students, or others willing to be involved in Club activities.
5.3 Honorary Members shall be members who do not pay a membership fee. Honorary Members shall be appointed by resolution of the Executive Committee on the basis of extraordinary and longstanding commitment to the Co-op. Honorary Membership recognizes the contributions of Executive Officers, volunteers, employees, and supporters who have gone far beyond their expected duties in service to the Co-op. Honorary members are appointed for life. A recognition presentation should be made at the earliest convenient General Meeting.
5.3 Waiver-Only Members shall be members who are not Regular Members who pay a membership fee of one dollar (1$). Waiver-Only Members receive none of the benefits of membership but may be granted access to Co-op resources (such as cargo bikes and trailers) by the Executive Committee for use under special agreements.
5.4 Associate Members, Honorary Members, and Waiver-Only members shall not be permitted to vote, hold office or sign Co-op petitions (See SAC Policy Handbook). Honorary Members who simultaneously hold a Regular Membership are treated as Regular Members for the purpose of determining privileges and responsibilities.
5.5 A minimum of two-thirds (2/3) of the Co-op’s membership shall be Regular Members.
5.6 The number of Associate Members and Honorary Members shall not be more than one-third (1/3) of the Co-op’s membership.
5.7 Regular, Associate and Waiver-Only memberships are valid for a period of one year from the date of registration.
5.8 Regular Members shall pay an annual non-refundable membership fee of a minimum of one dollar ($1) as approved by resolution of a General Meeting with quorum, at the time of registration. Associate membership fees shall be at least fifty percent (50%) more than ActRegular membership fees.
5.9 Changes in membership fees shall not become binding on established members until their memberships have expired.
5.10 Each member of the Co-op must sign an AMS General Member waiver form and a Co-op Member waiver form. Forms must be signed by a member when renewing a membership.
ARTICLE 6: EXECUTIVE COMMITTEE
6.1. The Co-op shall have an Executive Committee (hereafter referred to as “the board” comprising of the following Executive Officers elected annually by the Regular Members:
c. Vice-President, and
d. up to six (6) Board Members at Large
6.2 Executive responsibilities include being in compliance with any duties specified by the AMS, and being accountable to the AMS for these duties, in addition to those outlined in Bylaw 5, “Executive Duties”.
6.3 The board will direct and participate in maintenance of the bike fleet and will co-ordinate groups of Co-op members to form task forces, focus groups, and committees.
6.4 Additional Board Members at Large may be added by a resolution of the board.
6.5 The Treasurer and either one other member of the board or the manager of the Bike Kitchen must be registered with the SAC as Booking Representatives.
ARTICLE 7: FUNDS
7.1. The Co-op must have an AMS club account.
7.2. All financial transactions shall be made explicit through the AMS account; all financial dealings shall be done through the AMS Administration Office.
7.3. If any unauthorized accounts are discovered (i.e. outside bank accounts), the Co-op will be subject to de-constitution under the discretion of the SAC. These controls are necessary for the protection of the Co-op against a dishonest signing officer, or for protection against the loss of the Co-op’s monetary transaction records.
7.4. Under the B.C. Societies Act, the AMS must be audited once a year or it will lose its status as a society. Before the auditor will sign the financial statements of the AMS they must be certain that all monies of the society (including monies held by all AMS service organizations, clubs and undergraduate societies) have been accounted for. Therefore, so as not to put the status of the AMS as a society in jeopardy, the above rule MUST by strictly adhered to.
7.5. All membership fees must be deposited in the AMS club account.
7.6. Funding will be secured as specified in Article 3.2.
7.7. The Co-op must submit the required inventory list/list of its assets to the AMS, along with its budget, by 20 March each year.
7.8 The sole signing officer of this organization shall be the Treasurer.
ARTICLE 8: CONSTITUTIONAL AMENDMENTS
8.1 All amendments to the Constitution must be passed by two-thirds (2/3) majority at a General Meeting where the quorum is fulfilled.
8.2 An amendment may be proposed by resolution at a meeting of the board. The minutes of the meeting must be signed by those attending and be presented at the General Meeting where the amendment is to be passed.
8.3 An amendment may be proposed at a General Meeting if it is presented by a signed petition representing ten percent (10%) of the non-executive Regular Members. The petition must contain the exact, complete Constitution which is to be passed.
8.4 All amendments to the Constitution shall be announced at a meeting of the board and to the general membership no less than fourteen (14) days before the General Meeting where the amendment is to be passed. The announcement must contain the exact, complete Constitution which is to be passed.
8.5 In the event proposed Constitutional changes are deemed by the board to jeopardise the continued well being of the Co-op, amendments must be approved by an absolute two-thirds (2/3) majority of Regular members.
8.6 All amendments shall be forwarded to the SAC and shall be favourably voted upon by the SAC in order to become effective.
ARTICLE 9: QUORUM
9.1 Unless otherwise stated, the quorum for all general meetings shall be 10 percent (10%) of the Regular membership of the Club including the members of the board or fifteen (15) Regular members, whichever is less.